Skills

Communication Leadership Microsoft Excel Jira ServiceNow Google Workspace Risk Mitigation Project Management Confluence Organizational Skills

Job Specifications

Project Coordinator - Business Operations & Logistics

New York, NY

We are seeking a highly organized Project Coordinator to join the Business Operations & Logistics team. This role serves as a critical bridge between business strategy and technical execution, driving efficiencies across infrastructure projects that support video distribution, replay systems, and venue technology.

The successful candidate will be responsible for building and implementing project management workflows, managing procurement lifecycles, and ensuring that complex technology initiatives move from concept to execution on time and within budget. We are looking for a strategic thinker with a hands-on approach who can thrive in a fast-paced technical operations environment.

Responsibilities

Procurement & Financial Logistics

End-to-End Procurement

Manage procurement processes including confirming requirements, obtaining vendor quotes, and mapping costs to allocated budgets

Financial Tracking

Provide operational support for year-to-date cost trackers and Purchase Order (PO) systems
Liaise with Accounts Payable to ensure timely invoice processing and vendor payments

Budget Reconciliation

Partner with Technology Infrastructure leaders and Finance to reconcile departmental budgets and ensure financial accuracy

Bill of Materials (BOM)

Create and manage BOMs for media operations and venue infrastructure projects to confirm hardware requirements at project kickoff

Project Coordination & Workflow Management

Project Lifecycles

Track task completion and project timelines for infrastructure and media operations initiatives

Documentation & SOPs

Develop and maintain detailed project documentation, including operational procedures

Communications

Coordinate internal and external communications to ensure alignment between business stakeholders, engineering teams, and third-party vendors

Meeting Management

Attend planning sessions; document and distribute notes, follow-ups, and action items to keep teams on schedule

Operational Strategy & Risk

Risk Mitigation

Identify, prioritize, and escalate project risks before they impact delivery timelines

Logistical Strategy

Support feasibility assessments, inventory management planning, and global deployment/shipment strategies for technical hardware

Vendor Relations

Partner with Legal and leadership to maintain Service Level Agreements (SLAs) for hardware and critical services

Data Reporting

Monitor service management dashboards (e.g., ServiceNow) to track incidents
Produce weekly status reports on system health and operational readiness

Qualifications & Skills

Bachelor's degree required
Advanced proficiency in Microsoft Excel
Experience with collaboration and project management tools (Asana, Google Workspace, Confluence, Jira, ServiceNow, etc.)
Demonstrated ability to manage complex procurement processes and budget reconciliation
Exceptional organizational skills with the ability to manage multiple high-priority initiatives
Strong verbal and written communication skills, including the ability to translate technical updates into clear business summaries
Flexibility to adapt to time-sensitive infrastructure deadlines and event-based schedules

Compensation: $27.00 - $33.00 per hour (based on experience and qualifications)

About the Company

Aliius delivers hiring expertise to build a bridge between strategy and execution. We’re here to validate your recruiting process, bring it to life, and elevate results to the next level. Whether you need independent analysis or total talent management, we take the guesswork out of your hiring strategy so that you can get on with your business. Consider Aliius and consider it managed. Know more