Job Specifications
Position Title: Marketing Intern
Work Location: Irvine, CA 92612
Assignment Duration: 12 months
Work Schedule: M-F 9:00 am-5:30 pm
Work Arrangement: Hybrid: Tues/Wed/Thurs Onsite/In-office, Mon/Fri Work from Home
Position Summary:
Manages the day-to-day details of projects and supports account team on project management as needed.
This includes: helping with project routes within internal routing system, regulatory/medical review system and final completion to print or go live.
Qualification & Experience:
Entry-level – Recent graduate or up to ~1 year experience acceptable.
Experience and education equivalent to a B.A. and/or B.S. and up to 2 years of professional experience in project management, advertising or a service business discipline would be ideal.
Ability to prioritize, review the work of others and work in a fast-paced, rapidly changing environment.
Special project handling, detail oriented, and multi-tasking. Team-player. Must be a self-starter, driven for excellence. Excellent interpersonal and communication skills, both written and oral.
Ability to work independently and exercise sound judgement and discretion in the handling of sensitive confidential matters. Well-versed computer skills in business applications (Excel, Word, PowerPoint, Adobe)
Exhibit potential for continued career growth. Understanding of our businesses, culture, and financial processes.
Key Responsibilities:
Understands the details and relevance of all jobs to communicate effectively with all Agency personnel to ensure assigned projects are correctly executed on time and within budget. Helps troubleshoot to ensure schedules are met.
Assists account team in providing input for Creative Team and participates in creative development sessions.
Prepares projects for submission to Veeva. This includes appropriate reference approval within Veeva librarian, Veeva job creation, and Veeva project uploads. Coordinates with account team and APC coordinator regarding cycling and approval of projects within Veeva. Maintains a Veeva tracker that includes status of all projects within the Veeva review system. Reviews and provides Veeva comments to determine action/next steps to account team
Coordinate live client meetings, this includes conference room set-up, ordering and organization of meals and clean up
Ensures that all Agency paperwork, estimates, and billing are correctly completed and filed.
Completes and maintains an estimate tracker to determine project status and billing, shares tracker across departments
Supports budget lead in inputting appropriate billing per project on a monthly basis
Assists account team with administrative work such as opening jobs, reports, archiving, and organizing files.
Creates, updates, and distributes Client and Agency status reports on a regular basis in accordance with account needs.
When applicable: Writes and distributes detailed conference reports for Client and Agency meetings on a timely basis.
Lead contact with Production manager across all new jobs and reprints
Manages inventory and communication with TIM warehouse, monitors inventory levels and alerts account team when levels are low for reprinting consideration
Maintains agency samples and organization
Organizing and saving all appropriate status reports, steering comments, timelines, final PDFs of projects onto account server location. Maintain organization of server as needed.
About the Company
Welcome to SPECTRAFORCE, your gateway to NEWJOBPHORIA(tm)!
Established in 2004, SPECTRAFORCE is now one of the largest and fastest growing U.S. staffing firms renowned for its exceptional client service, SPECTRAFORCE's innovative A.I.-powered talent acquisition platform and proven methodologies set us apart in the industry.
We offer a comprehensive range of services including Contingent, Permanent, and Statement of Work (SOW) staffing solutions. Our expertise extends across multiple sectors such as Technology, Financial Se...
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