Job Specifications
We are seeking a Bids Coordinator to provide day to day support to our consultancy teams for their proposal preparation and submissions. You would be working in a small team focused on the production of high-quality proposals and efficient bid management.
This role requires strong interpersonal, written and communication skills, attention to detail and the ability to manage and prioritise. Previous knowledge or experience in bids administration and/or bid writing support is desirable.
Role purpose
The Bids Coordinator is responsible for coordinating, producing and assuring the quality of large bids, proposals and pre‑qualification submissions. The role provides structured project coordination, content development, and quality control to support successful business development outcomes, working collaboratively with consultants, business delivery colleagues and external partners. The postholder also contributes to continuous improvement of bid processes, systems and materials.
Key Accountabilities / Core Responsibilities
Bid and proposal coordination
Coordinate the start‑to‑end delivery of bids, proposals and related submissions, managing schedules, inputs and dependencies to ensure deadlines and client requirements are met
Act as a central point of coordination between internal teams and external partners throughout the bid lifecycle
Quality assurance and compliance
Take responsibility for the quality, consistency and compliance of proposal submissions, ensuring alignment with agreed bid strategies, client instructions and organisational standards
Review and edit proposal content for clarity, structure, accuracy and presentation, including grammatical and formatting checks
Content development
Draft and assemble non‑technical proposal sections, integrating contributions from technical authors into a coherent and persuasive submission
Support the articulation of key messages, win themes and differentiators within proposals
Bid strategy support
Assist consultancy colleagues in developing bid strategies, contributing insight on structure, messaging and client expectations
Help translate bid strategies into clear, well‑presented proposal content
Document production and presentation
Produce high‑quality proposal documents using Microsoft Word, Excel and PowerPoint, applying templates, branding and formatting standards
Provide guidance to colleagues on the effective use of templates, document layout and presentation best practice
Research and value‑add
Undertake targeted research to support bid content, including client, market or competitor insights where appropriate
Contribute creative ideas to improve the structure, writing style and visual presentation of bids
Bid assets and knowledge management
Maintain and manage bid marketing collateral and reusable content, ensuring materials are current, accessible and easy for consultants to use
Support effective knowledge sharing and reuse of best‑practice content across bids
Pre‑qualifications And Frameworks
Coordinate pre‑qualification and framework submissions, including tracking renewal dates, monitoring client requirements, compiling submissions and maintaining status records
Maintain accurate and up‑to‑date framework and pre‑qualification lists
Reporting and stakeholder support
Track and report on proposal activity, status and outcomes, supporting continuous improvement through feedback and lessons learned
Respond to bid‑related enquiries from clients and internal stakeholders in a professional and timely manner
Continuous improvement and collaboration
Identify opportunities to improve bid processes, tools and ways of working, sharing best practice across teams
Provide flexible support to colleagues as required, including cover during periods of absence
Requirements
Below is the list of core competencies, technical, professional and behavioural skills which support the above accountabilities. Competence in each of these skills is required to perform these activities and to meet objectives.
Core competency expectations
Effective Communications
Communicates effectively.
Understands the impact of their behaviour on others and recognises the need for different communication styles depending on the audience
Actively listens to others views and responds appropriately
Stakeholder Relationships
Builds relationships with stakeholders to understand and anticipate needs
Contributes effectively to requests
Driving Results
Able to self-motivate and see work completed on their own initiative
Accepts and achieves goals with enthusiasm
Manages and prioritises delegated tasks appropriately
Delivers good quality work within set timelines
Effectively manages own time
Leadership and self
Embodies the Steer values and sets appropriate standards of behaviour for self and others.
Takes responsibility for own actions and continuously strives for excellence in all aspects of work
Visible within the office showing an enthusiastic and positive perspective
Contr
About the Company
Complex challenges. Powerful solutions. Steer is a global consultancy specialising in the critical services and infrastructure that make our world work. Our interdisciplinary teams combine deep industry experience and real-world insights with strategic excellence, commercial acumen, and technical expertise. Leveraging the most advanced technology and data science. From mobility to energy and technology to education, we're trusted to deliver powerful solutions that make a measurable difference - to our clients, the communitie...
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