Job Specifications
Project Coordinator (Contract)
Location: Hybrid - primarily remote with 2 days per week on-site in Bristol
Contract Type: Initial 3-month contract, inside IR35, with the strong potential for rolling extensions up to 24 months
Day Rate: £350.00 per day (inside IR35)
Start Date: ASAP
Hours: Full-time equivalent, based on a standard working week
We are seeking an experienced Project Coordinator to join a small, dynamic PMO/Project Controls team within a leading Digital & IT function supporting major infrastructure programmes. This role provides critical administrative, coordination, and governance support to Programme Manager(s) and the Project Controls Manager, ensuring smooth delivery of programme activities in a fast-paced, high-stakes environment.
Key Responsibilities:
Provide high-quality administrative support to Programme Manager(s), including arranging and attending meetings, taking minutes, tracking actions, and communicating with owners to ensure timely completion.
Assist in administering the programme governance schedule and maintaining an overview of all actions related to key risks, issues, and dependencies.
Maintain and update the programme RAID log (Risks, Assumptions, Issues, Dependencies), chasing owners for timely and accurate updates, and reporting progress regularly to the Programme Manager.
Chair meetings to communicate PMO delivery progress to senior stakeholders.
Support the Change Control process across multiple programmes, including administrative tasks and coordination.
Assist with financial administration, such as re-charger processes, populating basis of estimate documents, and raising purchase orders in SAP.
Ensure programme deliverables and documentation are produced to the required standards and timelines (aligned with relevant governance definitions).
Configure and optimise software tools (eg, SharePoint, Azure DevOps (ADO), Power BI, Smartsheet) to enhance delivery efficiency and project outcomes.
Essential Skills and Experience:
Proven experience providing exceptional administrative and coordination support in a fast-paced environment; prior PMO experience is advantageous but not essential.
Proactive self-starter with strong organisational skills and the ability to manage multiple priorities independently.
Excellent interpersonal and communication skills (written and verbal), with the ability to build effective relationships and influence stakeholders at all levels.
Proficiency in Microsoft Word, Excel, and PowerPoint.
Adaptable and committed to continuous learning, willing to take on varied responsibilities.
Desirable Skills:
Familiarity with tools such as Azure DevOps (ADO), Power BI, SharePoint, Smartsheet, or SAP.
Experience working in project/programme environments, ideally with governance, risk/issue management, or change control processes.
Exposure to large-scale programmes or collaborative teams involving consultants/contractors.
About the Company
Our mark, your success.
IDPP has been established for over 37 years, and during that time we have become experts in the IT and Telecoms industries supporting customers with a variety of bespoke services. Initially providing only contingency resources, IDPP began to reinvent itself some 5 years ago by moving into the services arena with the provision of fixed price projects and work package solutions.
A brief synopsis of our current client services includes:-
-Fixed Priced Project & Work Packages
-Managed Services
-Contra...
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