Logistics Administrative Assistant
On site
Talbot Green, United Kingdom
Freelance
11-03-2025
Job Specifications
Job Summary
The Logistics Administrative Assistant provides comprehensive administrative support to the Transport and Logistics teams.
The organisation and co-ordination of meetings, minute taking, and inputting staffing data onto relevant systems, collating figures, and information for use in reports and coordinating and disseminating information to a range of internal and external contacts.
Communicate and liaise with a wide range of internal and external stakeholders and produce work to deadlines whilst ensuring compliance with Welsh Blood Service policies.
The post holder must be able to plan and organise their own workload efficiently using initiative, prioritise work and adopt a flexible approach to the needs of the service.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Main duties of the job
The organisation and co-ordination of meetings, minute taking, and inputting staffing data onto relevant systems, collating figures, and information for use in reports and coordinating and disseminating information to a range of internal and external contacts.
Communicate and liaise with a wide range of internal and external stakeholders and produce work to deadlines whilst ensuring compliance with Welsh Blood Service policies.
About Us
Here at Velindre University NHS Trust we are extremely proud of the specialist services we provide across the whole of Wales in our cutting-edge Velindre Cancer Centre and ouraward-winning Welsh Blood Service, as well as the expertise of our corporate functions that bring the two divisions together. We are also fortunate to host the NHS Wales Shared Services Partnership and Health Technology Wales and have developed strong partnership working with these expert services.
Formed in 1999, the Trust has a dedicated workforce that continuously strives to apply the key principles of value based healthcare through a wide array of roles. We play a vital role in the communities we support and have ambitious plans for the future to continue to improve the services we deliver. We strive to maintain our core values in everything we do by being; accountable, bold, caring and dynamic, and ensuring the best possible care for our patients and donors.
If you want to work for an organisation that prides itself on making a real difference and offers exciting career opportunities then Velindre University NHS Trust is the place for you.
Visit our website to find out more https://velindre.nhs.wales/
Date posted
03 March 2025
Pay scheme
Agenda for change
Band
Band 3
Salary
£24,433 to £26,060 a year per anum
Contract
Permanent
Working pattern
Full-time
Reference number
120-AC007-0325
Job locations
Welsh Blood Service
Ely Valley Rd
Talbot Green
CF72 9WB
Job Description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Make and receive phone calls and communications, which may be complex or sensitive, using initiative and judgment when handling enquiries, provide feedback as appropriate, ensuring that messages are communicated, and action taken.
Organises departmental electronic diaries, using knowledge and judgment of current issues to resolve conflicting commitments.
Ensures effective communication between departments and provides information and advice in a timely manner, resolving queries as appropriate.
Provides administrative office support to the logistics department, delivering accurate information as required displaying attention to detail.
Communicates with key stakeholders daily.
Manages and maintains local administrative systems, ensuring that information is appropriately and securely stored, filed and retrievable whilst adhering to information governance guidelines to protect personal information.
Point of contact for liaison for the department.
Job description Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Make and receive phone calls and communications, which may be complex or sensitive, using initiative and judgment when handling enquiries, provide feedback as appropriate, ensuring that messages are communicated, and action taken.
Organises departmental electronic diaries, using knowledge and judgment of current issues to resolve conflicting commitments.
Ensures effective communication between departments and provides information and advice in a timely manner, resolving queries as appropriate.
Provides administrative office support to the logistics department, delivering accurate information as required displaying attention to detail.
Communicates with key stakeholders daily.
Manages and maintains local administrative systems, ensuring that information is appropriately and securely stored, filed and retrievable whilst adhering to information governance guidelines to protect personal information.
Point of contact for liaison for the department.
Person Specification
Essential Essential
Advanced keyboard skills.
Good knowledge of administrative procedures and systems.
Desirable
Committed to service development and improvements.
Essential Essential
NVQ level 3 in Business and Administration or equivalent experience.
Experience of communicating with all levels of professional staff and the general public.
Experience of dealing with confidential, sensitive data, appropriate records maintenance and storage.
Experience of minute taking and diary management.
Working experience of Microsoft Office Suite.
Desirable
Previous experience of working in a busy office environment.
Experience of working in a multi-disciplinary environment.
Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading, and writing in Welsh
Flexible approach to work.
Person Specification Essential Essential
Advanced keyboard skills.
Good knowledge of administrative procedures and systems.
Desirable
Committed to service development and improvements.
Essential Essential
NVQ level 3 in Business and Administration or equivalent experience.
Experience of communicating with all levels of professional staff and the general public.
Experience of dealing with confidential, sensitive data, appropriate records maintenance and storage.
Experience of minute taking and diary management.
Working experience of Microsoft Office Suite.
Desirable
Previous experience of working in a busy office environment.
Experience of working in a multi-disciplinary environment.
Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading, and writing in Welsh
Flexible approach to work.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to th...
About the Company
If giving is in your blood, please help. The Welsh Blood Service organises the collection, testing, processing and distribution of blood and blood products. We rely entirely on voluntary donors to maintain supplies to Welsh hospitals. Know more
Related Jobs
- Company Name
- Avance Consulting
- Job Title
- Advance / Expert Fullstack Developer
- Job Description
- Role: Advance/Expert Developer (Fullstack) Location: Glasgow, Scotland, UK. (5 days onsite a week) Job Type: Contract Contract Duration: 12 months We’re looking for a Full Stack developer who will take a key role on our team. Our Full Stack developer must have knowledge in all stages of software development. Key Responsibilities – 1. Design overall architecture of the web application. 2. Maintain quality and ensure responsiveness of applications. 3. Collaborate with the rest of the engineering team to design and launch newfeatures. 4. Maintain code integrity and organization. 5. Experience working with graphic designers and converting designs to visual elements. 6. Understanding and implementation of security and data protection. 7. Highly experienced with back-end programming languages Java, JavaScript, React, , JDBC, Microservices, Pivotal Cloud Foundry, REST Web Services, Spring Framework. 8. Proficient experience using advanced JavaScript libraries and frameworks such as ReactJs etc.. 9. Understanding of server-side languages including {{such as Jade, EJS, Jinja, etc.}}. 10. Experience with cloud message APIs and usage of push notifications .11. Knowledge of code versioning tools {{such as Git, Mercurial or SVN} } . Job Requirement s:Essential Skills: Extensive expereicce in Java 11 (or above), Spring Framework, MVC, JDBC, Hibernate, Cloud API’s, ReactJS, Microservices, Kaf k a Extensive Experince in Backend Development using Sybase/Oracle & PL/S Q L Qualification s : * Expert programmer in Java 11 or abo ve* Thorough understanding of Java EE architecture, with a focus on EJBs, JPA, and JAX-RS web servic es* Frontend web development experience with HTML5, JavaScript, and CSS3, ReactJs Mandato ry* Understanding of AJAX, object-oriented JavaScript, the DOM and JS ON* Experience writing RESTful web servic es* Experience on writing Automation Testscripts using Selenium, CuCumber and UI Testscripts using KARMA et c.* Strong knowledge of SQL and RDBMS database desi gn* Experience with virtualization technologies like Oracle VM and VMWa re* Have spent time as part of an agile development team (preferably Scru m)* 8+ years of industry experien ce* AWS Services like (EC2, EKS, S3 et c)
- Company Name
- WPP
- Job Title
- Global Process and Change Senior Manager (18 months FTC)
- Job Description
- WPP is the creative transformation company. We use the power of creativity to build better futures for our people, planet, clients, and communities. Working at WPP means being part of a global network of more than 115,000 accomplished people in 110 countries. WPP has headquarters in New York, London and Singapore and a corporate presence in major markets worldwide. We create transformative ideas and outcomes for our clients through an integrated offer of communications, experience, commerce, and technology. WPP and our award-winning agencies work with most of the world's biggest companies and organisations – from Ford, Unilever and P&G to Google, HSBC, and the UN. Our clients include 61 of the FTSE 100, 307 of the Fortune Global 500, all 30 of the Dow Jones 30 and 62 of the NASDAQ 100. WPP are the leader in the Bloomberg Gender Equality Index and 20th in the FTSE 100 rankings for Women on Boards. Why we're hiring: We're seeking an experienced Global Process and Change Senior Manager (18 months FTC) to drive the evolution of our global People function. This is a critical role in shaping how we operate, ensuring efficiency, standardization, and a seamless experience for our people across the WPP network. If you're passionate about process excellence, change leadership, and leveraging technology to empower our employees, we want to hear from you. What you'll be doing: As our Process & Change Management Lead, you'll be at the forefront of designing and implementing best-in-class People processes, ensuring they are efficient, standardized, and aligned with WPP's Ways of Working. You'll be a key partner to our agencies, guiding them through change and fostering a culture of continuous improvement. Process and Service Transformation Manage core end-to-end People process design activities for Joiner / Mover/ Leaver for the WPP global People organization and its operating companies Partner with 3rd parties for operating model & related business processes to provide POV and insights into best practices and work performed is consistent with WPP’s Ways of Working model Partner with agency People Process Owners & Process Stewards to develop business processes and requirements which refine current business processes, leveraging Workday HCM with a view to simplifying and standardizing across operating companies Work with the WPP and agency People key stakeholders across OpCo’s to incrementally design and roll-out the People Ways of Working for People Operations, enabled by Workday and other technology platforms (i.e. ServiceNow) Partner closely with People HCM Technology team and Comms, Change & Training team to ensure alignment on the build/ development cycle and timeline Act as the global champion, providing coaching to Process Stewards on process design and change management tools to embed a continuous improvement mindset to teams who own the processes in our Global People teams Key contributor of process design and maintaining global standards for documentation (e.g. SOP templates, user journey maps, training materials) Partner with Deployment Lead to ensure agencies are operationally ready for milestone activities and escalate to the Program team any upstream/ downstream dependencies that may impact end-to-end business processes Change Management Manage change impact assessments for agencies partnering with Process Stewards & Deployment Leads, identifying critical points of intervention & key messages which can be leveraged by the Comms, Change & Training team Partner with CCT team on strategy & plans to ensure adoption of new processes, roles & technology Continue to partner with Process Owners and People Operations leaders to diagnose change impacts and develop appropriate methods for intervention to drive adoption. What you'll need: We're looking for a strategic thinker with a proven track record of driving process improvement and managing change within a complex, global organization. Extensive experience, ideally within HR, IT, or a related corporate function. Essential expertise in process engineering, including design, mapping, and SOP creation. Ideal experience with Workday HCM or other HCM Cloud platforms. Technical deployment experience and a solid understanding of technology. Experience in a complex agency setting would be preferred. Deep understanding of change management principles and the change adoption process. Proven success in leading large-scale, complex organizational change initiatives. Exceptional communication and active listening abilities. Ability to influence stakeholders and align them toward a shared vision. Adept at tailoring communications to diverse audiences. Proven ability to build and maintain strong working relationships. Highly adaptable and comfortable navigating ambiguous situations. Resilient, tenacious, and driven to persevere. Forward-thinking with a holistic perspective. Highly organized with a natural aptitude for strategic planning and tactical execution. Strong problem-solving and root cause analysis skills. Who you are: You're open: We are inclusive and collaborative; we encourage the free exchange of ideas; we respect and celebrate diverse views. We are accepting: of new ideas, new partnerships, new ways of working. You're optimistic: We believe in the power of creativity, technology and talent to create brighter futures or our people, our clients and our communities. We approach all that we do with conviction: to try the new and to seek the unexpected. You're extraordinary: we are stronger together: through collaboration we achieve the amazing. We are creative leaders and pioneers of our industry; we provide extraordinary every day. What we'll give you: Passionate, inspired people – We promote a culture of people that do extraordinary work. Scale and opportunity – We offer the opportunity to create, influence and complete projects at a scale that is unparalleled in the industry. Challenging and stimulating work – Unique work and the opportunity to join a group of creative problem solvers. Are you up for the challenge? WPP is an equal opportunity employer and considers applicants for all positions without regard to race, color, religion or belief, sex, age, national origin, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, physical or mental disability. We believe in creating a dynamic work environment that values diversity and inclusion and strives to recruit a diverse slate of candidates to help us achieve that goal. Please read our Privacy Notice (https://www.wpp.com/people/wpp-privacy-policy-for-recruitment) for more information on how we process the information you provide.
- Company Name
- ORN-AI, A Talent Management Platform
- Job Title
- Rust Developer-Hybrid
- Job Description
- 5+ years of professional experience in Rust development. Strong understanding of memory management, concurrency, and multithreading in Rust. Experience with system-level programming, embedded systems, or blockchain development is a plus. Proficiency in working with asynchronous programming and networking protocols. Familiarity with Rust frameworks/libraries such as Actix, Tokio, Rocket, or Warp. Knowledge of WebAssembly (WASM), if applicable. Experience with cloud platforms (AWS, GCP, Azure) and containerization (Docker, Kubernetes) is an advantage. Proficiency in version control (Git) and CI/CD pipelines
- Company Name
- BROMLEY 'Y'
- Job Title
- SEND Coordinator
- Job Description
- Job Summary There is an exciting opportunity to join our evolving and growing organisation as a SEND Co-ordinator. This new role is an opportunity to make a meaningful and tangible difference in the lives of children, young people, and their families (parents and carers) navigating the challenges of SEND. If you are passionate about advocacy, inclusivity, and empowering families, we encourage you to apply. Main duties of the job The successful candidate will coordinate all activities within the charity related to supporting children and young people with Special Educational Needs and Disabilities (SEND), including neurodiversity. The SEND Co-ordinator will play a critical role in ensuring children, young people, and their families (parents/carers) receive the appropriate guidance, early support, and interventions to promote positive emotional well-being, mental health, and access to educational and preventative services. This role involves working with families, professionals, and stakeholders to navigate systems of support, such as Education, Health, and Care Plans (EHCPs), and to advocate for the needs of children and young people. This includes close collaboration with education providers and mental health support teams in schools to deliver integrated support. About Us Bromley Y is a long-established Charity based in Bromley that listens to feedback from Children, Young People (CYP), their families and/or parents and carers as well as partner agencies. We are a Mental Health and Emotional Wellbeing Service (MHEWS) based on the principles of ITHRIVE and IAPT. We are very proud of all the services we offer, from triaging, 1:1 evidenced based interventions to group work, digital offers, including webinars, social prescribing and mentoring. Date posted 07 March 2025 Pay scheme Other Salary £33,873.74 to £42,069 a year Contract Permanent Working pattern Full-time, Flexible working, Home or remote working Reference number B0435-25-0003 Job locations 17 Ethelbert Road Bromley Kent BR1 1JA Job Description Job responsibilities Role Focus To coordinate all activities within the charity related to supporting children and young people with Special Educational Needs and Disabilities (SEND), including neurodiversity. The SEND Co-ordinator will play a critical role in ensuring children, young people, and their families receive the appropriate guidance, early support, and interventions to promote positive emotional well-being, mental health, and access to educational and preventative services. This role involves working with families, professionals, and stakeholders to navigate systems of support, such as Education, Health, and Care Plans (EHCPs), and to advocate for the needs of children and young people. This includes close collaboration with education providers and mental health support teams in schools to deliver integrated support. Key Duties and Responsibilities 2.1) Coordination of SEND Services Act as the primary point of contact for all SEND-related activities and queries within the charity. Support triage processes in the Mental Health Support Team (MHST) and Mental Health and Emotional Wellbeing Service (MHEWS) services in identifying referrals received into the charity to consider early SEND best practice, pathways planning, tracking and monitoring for SEND identified cases. Oversee requests for professional advice related to Education, Health, and Care Plans (EHCPs), ensuring compliance with statutory timelines and regulations. Liaise with schools, healthcare providers, and local authorities to ensure children and young peoples needs are accurately identified and addressed. Support families through the process of securing Education, Health, and Care Plans (EHCPs), including preparing professional advice, attending meetings, and coordinating reviews. Work closely with schools to ensure that children and young people receive appropriate support to meet their individual needs. Work with designated SEND Practice Leads to develop and improve the SEND offer to children and families Work with Comms and Projects Lead to oversee and co-ordinate any external requests for attending SEND events and relevant suitable outreach activities 2.2) Support for Families (Parents and Carers) Provide tailored advice and guidance to parents and carers regarding SEND processes, including EHCP applications, annual reviews, and appeals. Signpost families to relevant local and national and local services, including early support networks, therapy services, and advocacy organizations. Facilitate workshops or training sessions for parents and carers on understanding SEND frameworks, navigating support systems, and promoting positive mental health. 2.3) Advocacy for Neurodiverse Children and Young People Develop and deliver tailored resources and programs to support neurodiverse children and young people, ensuring their unique needs are met in educational and community settings. Collaborate with mental health professionals to create and implement preventative interventions promoting emotional well-being and resilience. Work directly with children and young people to provide practical strategies for self-advocacy and accessing support. 2.4) Partnership and Collaboration Build and maintain strong working relationships with schools, early support services, and local authority SEND teams to streamline access to services. Represent the charity at multi-agency meetings and appropriate panels to advocate for the needs of children and young people. Participate in local forums and networks to stay updated on SEND developments and opportunities for collaboration. 2.5) Collaborating with Mental Health Support Teams (MHSTs) Act as a point of contact for schools and MHSTs to identify children and young people who may benefit from early mental health interventions. Coordinate referrals between families, schools, and MHSTs, ensuring children and young people access the right level of mental health support. Work with MHSTs and schools to promote preventative strategies for improving emotional well-being, such as mindfulness programs, peer support schemes, or anti-bullying initiatives. Collaborate on workshops or training sessions for school staff, families, and students to raise awareness about mental health and neurodiversity. 2.6) Monitoring and Reporting Maintain accurate and confidential records of all interactions with children, young people, and families (parents and carers) in compliance with GDPR. Collect and analyse data on the effectiveness of SEND services and interventions to identify gaps and inform strategic planning. Produce reports and case studies for internal review and funding applications, demonstrating the charitys impact on the SEND community. Provide reports and case studies demonstrating how the role interfaces with education and mental health services to improve outcomes for children and young people. 2.7) Training and Capacity Building Stay a...