Job Specifications
At Coface we’re a team of 4700 “happeners” with 75 different nationalities based in 57 countries, all sharing a corporate culture that’s in tune with the world.
We work together towards a common goal: to facilitate trade worldwide and consolidate our position as a leading provider of credit insurance.
Coface is also a recognised expert in Business information, bonding, political risk, debt collection and factoring. We help our clients to secure their activities in order to build more successful companies, with complete confidence.
Coface works closely with around 50,000 global clients across all industries, helping them grow their business and making their companies stronger, more dynamic and more successful. Our teams make trade happen on a daily basis.
Come and join us!
Job Description
The Operations Department of Coface is recruiting an experienced administrative professional to provide the overall executive support to the Chief Operations Officer and his board of directors (Shared Service Centers, Transformation Office and Business Processes and Customer Experience areas).
Reporting directly to the COO, you will provide in addition assistance to the three Directors in the Operations area: Global Shared Services, Transformation Office, Business Processes & Customer Experience. In your role as executive assistant to the COO and his directors, you will collaborate closely with a wide range of stakeholders in the company (peers EAs, Regional COOs and Heads of Functions, Regional and Group Executives, Project Managers, various departments’ interlocutors from SSC, Finance, Procurement, HR, Facility, externals etc.).
You will handle a variety of administrative tasks and arrange the calendar of the COO and his directors. You will book travels, meetings and appointments, and will ensure financial reporting and expenses reimbursement for the COO and his Directors.
You will be coordinating team events, meetings and gatherings, acting as a facilitator for the Operations Team.
Your tasks will include :
Scheduling appointments, making necessary reservations and updating calendars and thereby support in prioritizing and constantly rearranging meetings and appointments
Organizing and supervising business trips of different levels of complexity for the COO and his Leadership Team
Organizing team events, catering, lunch or dinner venues, as enquired - in Coface or off-site
Performing overall and ad-hoc administrative duties, namely – minute-meetings and connected follow-ups, administrative files updates, reportings, raising purchase orders, monitoring expenses and follow-ups on projects and initiatives, editing emails and documentation in French and in English
Create and draft visuals and contents for invitations, meetings and various team communications, in both languages
Contributing to invoice management in collaboration with Portfolio Management Team / Finance
Qualifications
Reliable experience in executive support or administrative support functions to senior management teams
Fluency in English, and mastering French, verbally and in business writing
Full proficiency in MS Office and MS365 (Outlook, PowerPoint, Word and Excel, Teams Application)
Experience in booking through travel platforms (Navan, CWT or similar)
Experience in reimbursement applications and platform (Expensya)
Experience in using SAP (or similar ERP) in general and especially SAP Concur
Prompting and using AI for administrative assistance (notes, research, compilation of data etc.)
Experienced administrative professional, you have excellent organizational skills, with attention to details, mastering the support to executives in English and in French
Rigorous, you monitor closely and perform checks upon variety of documentation to ensure accuracy and avoid errors. You apply procedures and guidelines in connection with your activity, where applicable
Autonomous, you have a proactive way of working, by anticipating needs and looking ahead at all times
Acting with tact, you show the proof of integrity at workplace, handling information with the adequate confidentiality and discretion,
Well-organized, you are able to work under pressure with tight deadlines and changing targets, while prioritizing the inputs and easing the COO
Analytical thinker, you are able to absorb a high volume of information from a variety of sources and to synthesize the key elements
Flexible and creative, you are solution finder and pragmatic oriented, you communicate on a timely manner and with the relevant level of respect
Self-motivated, you are capable to work under limited supervision and to meet the expectations within the times
Dynamic and open-minded, you are able to take initiatives in the scope of your tasks, in order to facilitate
Resilient, you maintain a high level of performance when facing uncertainty and you communicate decisions aligned with the COO or the Director
Additional Information
Télétravail régulier possible.
Remboursement de 50% des titres de transport.
Tickets restaurant pour chaque jour télétravaillé.
Indemnité télétravail.
Coface est une entreprise handi-accueillante.
About the Company
At Coface, we’ve been managing credit risk for more than 75 years to help companies navigate and grow in an uncertain and volatile environment.
We act for trade.
As a global leading player in trade credit risk management, we support the growth
of 100,000 clients across some 200 markets.
Whatever their size, location or sector, we offer companies a full range of solutions: Trade Credit Insurance, Business Information, Debt Collection, Single Risk insurance, Surety Bonds, Factoring.
Every day, we leverage our unique exper...
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