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MSI Pharma
Financial Administrative Assistant

Financial Administrative Assistant

Hybrid

Brussels region, Belgium

Freelance

26-09-2025

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Skills

Communication Microsoft 365 SAP

Job Specifications

We are looking for a Financial Administrative Assistant to join our team. This role combines financial management responsibilities with administrative and organizational support. The successful candidate will play a key role in ensuring smooth financial processes, accurate reporting, and effective support to senior management.

Key Responsibilities

Financial Management (approx. 90%)

Create and manage Purchase Orders
Manage Opex and Capex budgets, including standardization and consolidation of report data
Act as first point of contact between Finance Controller and DTLT members, ensuring follow-up on actions
Analyze Opex/Capex monthly reports and drive follow-up actions
Handle intra-company cross-charges and accruals management
Monitor vendor invoices and ensure timely follow-up
Manage timesheet error corrections

Administration, Communication & Organisation (approx. 10%)

Provide occasional support with catering orders and mobile expense tracking
Support senior management with ad-hoc calendar coordination (multi-participant meetings)
Assist with travel arrangements and expense reports
Organize team and department events
Provide additional administrative support as needed

Skills & Competencies

Proficient in Microsoft 365 applications
Experience with SAP, including reporting
Strong written and spoken communication skills in English and French (Dutch is a plus)
Proactive, detail-oriented, highly organized, and deadline-driven
Strong focus on quality, accuracy, efficiency, and cost-consciousness
Able to handle confidential and sensitive matters with professionalism
Excellent stakeholder engagement skills

This is an excellent opportunity for someone with strong finance experience who also enjoys providing organizational support in a dynamic team environment.

About the Company

Founded in 2011, MSI Pharma specialises in supplying pharmaceutical and life sciences staff, on a permanent and interim basis. We work in partnership with leading pharmaceutical, biotechnology and research organisations to facilitate their talent solutions. Our team of recruitment professionals are globally connected and fully embedded with in the life science community. Our engagement strategy is based on building sustainable relationships with our clients and candidates, so we'll always try and find the best long-term fit ... Know more