Skills

Communication Leadership Slack Trello Google Workspace Organization Marketing Project Management Organizational Skills

Job Specifications

Job - Admin Assistant - Marketing

Location: Remote:

Duration: 12 Months

Job Overview

You'll support multiple marketing leaders by managing their calendars, travel, expenses, and general day-to-day operations. The role focuses on organization and efficiency--helping remove friction so teams can do their best work. Although part of the Marketing team, you'll be connected with global Leadership Operations community (90+ Executive and Administrative Assistants), so you'll have a strong network for support and learning.

Key Responsibilities:

Meeting Management:

Manage complex, multi-time-zone calendars with precision
Schedule meetings and prioritize tasks effectively

Travel Support:

Book and coordinate travel itineraries, transportation, and accommodations

Expense Management:

Submit and approve expense reports for leaders

Operational Support:

Assist with additional administrative or operational tasks as priorities arise

Communication Bridge:

Share updates, track action items, and maintain smooth workflows between leaders and teams

Event Support (as needed):

Help with logistics for marketing events or team gatherings

Qualifications & Skills:

Required:

Experience: 3+ years in an administrative, operations, or coordinator role

Organizational skills: Detail-oriented and highly organized

Communication:

Strong written and verbal skills

Tech skills:

Comfortable with Google Workspace (Calendar, Gmail, Docs, Sheets, Slides, Drive)
Familiar with Slack, Zoom, and project management tools like Trello
Experience with expense/travel management systems (e.g., Concur, Egencia)

Soft skills:

Ability to manage multiple priorities and stay calm under pressure
Proactive and clear communication style
High discretion and professionalism when handling sensitive info

Bonus Points:

Experience supporting marketing teams or leaders
Familiarity with event coordination/logistics
Previous contractor experience in a global/distributed company

Top 3 Must-Haves (Ranked):

Proven experience supporting multiple executives simultaneously: Manage competing priorities, calendars, and avoid scheduling conflicts.

Exceptional organizational and communication skills: Keep details tight and executives well informed and supported.

High discretion and professionalism: Handle sensitive info responsibly and represent execs and company well.

Unique Selling Points:

Work alongside a great team of admin professionals
Engage with dynamic leaders in a fast-paced marketing environment
Possibility to extend or convert the contract to full-time

Ideal Candidate Background:

Experience in tech or high-growth startup environments
Roles such as Administrative Assistant or Operations Coordinator
Familiarity with global, remote work setups

About the Company

Chasepro Talent - your strategic partner in delivering tailored outsourcing solutions that streamline operations and drive business growth. Specializing in Recruitment Process Outsourcing (RPO), Accounting, Payroll, and Administrative Support, we help companies focus on what they do best while we handle the rest. At Chasepro Talent, our team is composed of seasoned professionals with extensive expertise in delivering tailored outsourcing solutions. With years of experience across diverse industries, we understand the unique... Know more