Job Specifications
Client: Metropolitan Transportation Authority
Job Title: IT Buyer
Duration: 6+ Months
Start Date: ASAP
Location: New York, NY 10001
Position Type: Contract
Number of Hours: 35 Hrs/Week
Interview Type: Either Webcam Interview or In Person
Ceipal ID: MTA_PROC924_MA
Summary of Position
Executes sourcing strategies in line with overall business objectives and supports category management methodologies. Utilizes demand management to assess and prioritize internal
customer requisitions, typically of a mid to high-level complexity, primarily leveraging RFP go-tomarket strategies for an assigned portfolio of categories. Responsible for contract creation,
administration, and supplier management through contract lifecycle. Works collaboratively with Project Managers, Legal, Cybersecurity, Risk Management and other functions as necessary to drive business value, cost savings, and efficiencies.
Dimensions of Position
This position is responsible for the execution of sourcing requisitions as assigned by the Procurement Director and is expected to process multiple active requisitions simultaneously, anticipating varying degrees of complexity and value. In addition, the role continues to own related executed contracts through to closeout and/or renewal.
Responsibilities:
Sourcing:
**2 week mandatory vacation per year (unpaid)
Reviews and processes requisitions of mid to high-level complexity, dollar amount, criticality and priority independently, using RFP or go-to-market strategies.
Proactively seeks opportunities to consolidate business requirements to leverage spend and create opportunities to create value and cost savings.
Utilizes demand management to control and track business unit requirements and internal purchasing operations and eliminate waste.
Collaborates with Project Managers and internal stakeholders to validate Scope of Work content is appropriate and complete.
Leads cross-functional meetings and collaboration activities across multiple stakeholders.
Produces high quality award recommendations, summary documentation, or system reference information for each requisition, ensuring detailed spend information is
available for future reference.
Determines how each procurement can contribute to diversity goals.
Drafts and distributes RFP documentation in accordance with applicable policies and procedures.
Prepares Board approval paperwork for requisitions that exceed defined dollar thresholds.
Drives the RFP process through to completion in a timely manner.
Initiates advertising for requisitions that exceed defined dollar thresholds as required and identifies potential suppliers.
Evaluates RFP responses, ensuring they are compliant with MTA policies, including pricing analysis.
Manages award process, collaborating with Legal and our other business partners on contract execution.
Coordinates distribution and collection of required government forms to awarded supplier.
Secures relevant market intelligence leveraging program analysts as required to gain further insight on market trends.
Non-RFP procurements, which include formal and informal solicitations of varying complexity, which may include utilizing existing contracts within the MTA or utilizing
contracts such as the Office of the General Services (OGS), NYC Office of Technology and Innovation or generating solicitations.
Decide buying channel for all procurement activities.
Must interpret legal statutes and apply that judgment to all procurements
Interpret all agency procurement guidelines to determine what procurement requires board approval.
Must be able to perform cost/price analysis and conduct vendor negotiations.
Contract Management and Administration:
Partners with stakeholders and legal teams to negotiate contracts in a timely manner, ensuring inclusion of appropriate commercial and operational terms.
Develops recommendations for award based upon agreed upon criteria.
Manages the full contract life cycle, including execution, change management, issue resolution, renewal, and close out.
Monitors contracts on a routine and as-needed basis to confirm goods and services were delivered and priced as planned, ensures continued compliance to MTA standards, policies, and procedures.
Identifies and resolves past-due POs, match exceptions, pricing and freight charge discrepancies.
Performance Indicators:
Meets savings and value creation targets.
Meets diversity spend targets for assigned scope.
Meets agreed stakeholder requirements.
Achieves high percentage of events planned versus executed.
A. CHALLENGES:
Government regulations that impact timelines and extend delivery dates.
Gaining consensus across multiple agencies and key stakeholders.
Unforeseen urgent requisitions that trigger re-prioritization of work plans.
Incomplete visibility to historical spend and future demand.
B. DECISION-MAKING AUTHORITY:
Prepares Board approval paperwork for requisitions that exceed defined dollar thresholds.
Drives th
About the Company
Since 1999, V Group Inc. has been a trusted IT business process solutions partner to businesses, corporations, and governments seeking expertise and value in addressing their IT requirements.
We are an Information Technology (IT) Services organization with its fundamental concentration being the Public and Commercial Sector. With over 18 years of experience in providing IT Consulting service to various Government agencies.
V Group has been providing Staffing, Project based & Website Design and Development services and is ...
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