Job Specifications
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Who Are Azets
Azets are a leading firm of Accountants and Business Advisers operating across the UK, Ireland and the Nordics, we have over a wide network of employees and an abundance of inspiring opportunities to join one of our many offices!
We are a top ten accountancy firm in the UK and are the number one largest SME practice.
Role description
Experienced and proficient in the Administrator tasks, with additional ownership for:
ASSISTING IN THE SMOOTH RUNNING OF THE OFFICE, WITH ACCOUNTABILITY FOR:
Answering, screening, and forwarding incoming phone calls in a professional manner
Responsible for office key management, security, and access management
Knowledge of office supply needs and inventory management and complying in line with Azets procurement processes
Ability to serve as a point of contact for various office matters, addressing enquiries promptly
Acts as a main point of contact for contractors, organising and coordinating their services when necessary
PROVIDING EFFECTIVE, GENERAL ADMIN SUPPORT TO THE OFFICE, AND WIDER AZETS UK BUSINESS, INCLUDING:
Creating and updating documents using the Microsoft Office suite and maintaining high standards of formatting and accuracy
Proficient in the use of document management systems
Managing the employee starter & leaver process for the office, including organising welcome packs for new starters
Supports the induction/onboarding process for new staff joining Azets
Managing calendars and providing diary support as requested for local office departmental and team meetings
Books travel and accommodation arrangements in line with company policy
Creates expenses for chargeable staff accurately and promptly
Providingtechnical Administration Support To The Office, Including
Maintaining practice management systems and ensuring data quality
Facilitating the lifecycle of Letters of Engagement (LOEs) efficiently
Expertise in the onboarding processes
Raising client invoices including cloud software, payroll and any other invoice as requested
Knowledgeable of the invoicing systems and payment processes
Understanding of the opportunity management process with knowledge of Leads Go or similar lead management systems
Understanding of the process for disengagements and client closures and the ability to manage necessary administrative
tasks associated with client closures Knowledge of the Tax investigation and renewal processes
Managing and organising data effectively. This includes data entry, data analysis and maintaining databases accurately within Azets guidance
Prepares comprehensive client packs for chargeable staff, ensuring accuracy and completeness
Conducts thorough proofreading of documents to ensure accuracy and professionalism
Provides support for ad-hoc project work, ensuring timely completion and delivery
TEAM MANAGEMENT
Mentors and coaches’ administrators, fostering their professional growth and development
Coordinates a small team of administrators, managing workload distribution effectively
Assists with hiring and training administrative staff, coordinating leavers, and collaborates with HR as needed
SUPPORTING THE OFFICE ON BUSINESS DEVELOPMENT AND EMPLOYEE ENGAGEMENT ACTIVITIES, SUCH AS:
Organising office/marketing events with current and prospective clients
Organises company events, meetings, and conferences, managing logistics and coordination
Supporting Business Development activities by development of proposals
Owning the delivery of employee engagement activities including actions from D&I & ESG initiatives etc
Preparing timesheets for maternity and long-term sickness, supporting chargeable staff as needed.
Skills & Behaviours
CLIENT FOCUS
Excellent verbal and written communication skills
Good client and stakeholder management skills, with the ability to build and maintain relationships at all levels
General Administration Skills
Demonstrates strong organisational skills to effectively manage tasks and responsibilities
Excellent attention to detail and accuracy in all tasks, ensuring high-quality work output
Proficient at multi-tasking and successfully working on a number of ongoing tasks at any one time
Applies problem-solving techniques to address challenges and find practical solutions
Awareness of, and compliance with, Azets policies and procedures, as detailed on The Hive
Good understanding of anti-Money Laundering and other mandatory regulatory compliance together with obtaining a sound understanding of internal processes and individual responsibility for reporting breaches
Basic project management skills in order to deliver work on time and to budget
Commitment to maintaining confidentiality and upholding ethical standards in all aspects of work
Technical Administration Skills
Has an awareness of the budgeting timescales, for a particular aspects of assignments, on chargeable tasks
Careful timesheet narration for chargeable work capturing accurate analysis of work undertaken, completed daily
Familiarity with practice ma
About the Company
Azets is an international business advisory group, with 9,000 local experts in 190 locations across eight countries, backed by progressive technology. We are united by one clear purpose: to improve the lives of our clients, colleagues and communities in a sustainable way.
100,000+ clients on unique journeys trust us to meet their immediate and evolving needs, remove barriers, and deliver sustained outcomes so they can move forward with confidence.
Your goals, our people, a fresh mindset - solving problems so you can confid...
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