Job Specifications
A Billion-Dollar/Global Leading Alternative Investment Firm in Midtown Manhattan is seeking a new Executive Assistant to join its Investor Relations/Marketing team! Candidates must have a minimum of 2-5+ years of applicable high-level executive administrative support experience, ideally within financial services, and a Bachelor’s degree is required. The ideal candidate should be exceedingly organized, proactive, resourceful, detail-oriented, efficient, flexible, good at multi-tasking, and a true team player with the ability to work independently with little or no supervision. They must also possess excellent interpersonal and communication skills and be able to interact with colleagues/executives at all levels in a fast-paced environment, with a high level of professionalism and confidentiality. Great company culture with the nicest people!
Salary depends on experience (80-90k base), plus paid overtime and discretionary bonus eligibility.
Comprehensive benefits package, including generous retirement plan contributions, Health and Welfare benefits (medical, dental, vision, life, and disability), Tax-efficient vehicles to cover out-of-pocket health care costs, commuting expenses, and dependent care expenses, Wellness programs (fitness reimbursement, Employee Assistance Program), Access to discounted voluntary benefits that provide supplemental coverage for a variety of situations, etc.
Hours are 9:00am-6:00pm, with flexibility. Hybrid work schedule (4 days in office / 1 day remote).
Responsibilities:
Provide high-level executive administrative support to the Investor Relations/Marketing team.
Schedule and organize extensive internal and external meetings, conference/video calls, and appointments in various time zones; manage and maintain busy and ever-changing calendars.
Set up and breakdown conference rooms; coordinate meals and refreshments for meetings.
Print and bind a large amount of marketing materials. Maintain various spreadsheets for the department.
Plan and coordinate complex domestic and international travel arrangements and detailed itineraries.
Manage and process expense reports using Concur.
Update and maintain marketing information in CRM database (Salesforce).
Work closely with other EAs in NYC and various other offices.
Interact with clients, vendors, and service providers.
Assist with other projects and responsibilities at the team’s discretion.
Provide phone coverage; screen and answer a high volume of incoming calls.
Required Qualifications:
Minimum 2-5+ years of applicable high-level executive administrative support experience, ideally within financial services (strongly preferred/required).
Bachelor’s degree (B.A. or B.S.) required.
Polished and professional.
Extremely organized and detail-oriented.
Excellent interpersonal and communication skills (both verbal and written).
Proactive, resourceful, efficient, and good at multi-tasking.
Team player with the ability to work independently with little or no supervision.
If you meet the required qualifications and are interested in this role, please apply today.
The Solomon Page Distinction
Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs – this specialized approach sets us apart in the industries we serve.
About Solomon Page
Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
Opportunity Awaits.
About the Company
Founded in 1990, Solomon Page is a leading staffing and executive search firm headquartered in New York City with offices across the United States. The success of Solomon Page is defined by its people. Built on a foundation of individuality and respect that is fueled by an entrepreneurial energy seeking to keep innovating, we have become a leader in the industry. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect...
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