Skills

Communication Prioritization

Job Specifications

Insight Global is looking for an Executive Assistant to join one of their financial services clients in NYC. The Executive Assistant will be exclusively responsible for managing complex executive calendars and overseeing all domestic and international travel arrangements. This role supports senior‑level leaders and requires exceptional coordination skills, proactive communication, and the ability to operate with a high degree of professionalism and discretion.

Responsibilities:

Own all aspects of executive calendar oversight, ensuring accuracy, clarity, and prioritization of daily schedules.
Schedule, confirm, and modify internal and external meetings, including multi‑party coordination across time zones.
Anticipate scheduling conflicts and proactively resolve them while maintaining stakeholder trust
Ensure executives are fully briefed and prepared with agendas, logistics, and timing for all scheduled commitments.
Monitor evolving business priorities and adjust calendar configurations accordingly.
Arrange comprehensive end‑to‑end travel itineraries through Concur, including flights, ground transportation, lodging, and special requests
Prepare detailed travel briefs that include timing, confirmations, and contingency options.
Process travel changes, cancellations, or rebooking efficiently and communicate updates promptly to executives.
Ensure all travel complies with company policies and financial controls.
Submit, track, and reconcile travel‑related expenses in Concur with full accuracy and supporting documentation

About the Company

Insight Global is an international professional services and staffing company specializing in delivering talent and technical solutions to Fortune 1000 companies across the IT, Non-IT, Healthcare, and Engineering industries. Fueled by staffing and talent experts, Evergreen, our professional services brand, brings technical advisors and culture consultants to help customers tackle their biggest challenges. With over 70 locations across North America, Europe, and Asia, and global staffing capabilities in 50+ countries, our tea... Know more