Job Specifications
The Brompton Fountainis dedicated to supporting children with heart and lung conditions throughout London and the Southeast. We are proud to be a charity that stands beside them - funding crucial support services to comfort families through some of the most fragile and frightening moments of their lives, along with vital resources and specialist medical equipment.
TheMembership and Administration Officerwill play a central role in ensuring the smooth, efficient, and welcoming operation of the charity office and organisational infrastructure. This role is key to maintaining a well-functioning environment that supports the wellbeing, productivity, and collaboration of staff, volunteers, network members, and visitors. Working closely with the Chief Executive and wider team, the Membership and Administration Officer will lead on administrative systems, and office management and processes. The postholder will support core functions including general administration, governance, finance coordination, IT and systems, and resource management.
This is a fantastic opportunity for a personable, organised and committed individual to join a growing and inspiring charity that makes a real difference in the lives of our beneficiaries.
Location: Hybrid role (between Royal Brompton Hospital and home working)
Responsible to: Charity CEO
Salary and Benefits:£30,000 (FTE)
Contract: 3 days per week (22.5 hours). 6 months fixed term contract
Holidays: 27 days per annum, plusbankholidays (pro-rata)
Job Summary
Main Duties
Provide responsive administrative support across the team, including managing internal meetings, room bookings, resource requests, purchase orders and postage
Collate, reconcile and input membership, donor and supplier information into new charity database
Oversee the day-to-day running of the charity office and storage areas, ensuring a welcoming, safe, and efficient environment for staff, volunteers and visitors
Maintain office supplies and equipment - including stationary, kitchen items, IT devices
Manage the admin email account and office voicemail
Manage incoming and outgoing post and deliveries
Organise and set up staff meetings, trainings, team socials and away days
Support meetings for charity CEO - including scheduling and minute-taking in a timely and efficient manner
Finance support keeping up to date records and inputting invoices/receipts to XERO
Support data protection compliance (e.g. GDPR) in all administrative and operational activities
Undertake any other duties commensurate with the post
Job Requirements
Necessary experience
Experience of working with databases and financial administration
Previous experience within an administrative role
Skills
Strong written and verbal communication skills
Excellent organisational, time management and problem-solving skills
Ability to work under pressure and to deadlines
Strong interpersonal skills with ability to build positive relationships at all levels
Highly proficient in Microsoft Word, Outlook, Excel and Database systems
Competent in using financial software
Qualifications
Educated to at least GCSE Level (or equivalent)
Personal Qualities
Engaging and proactive
Emotionally Intelligent
Confident and friendly
Approachable and confident
Compassionate and calm under pressure
Analytical and decisive
Able to handle sensitive information with tact, diplomacy and discretion
Adaptable to changing priorities and able to respond to new challenges
Organised
Discreet In managing confidential matters and professional interactions
Equal Opportunities:We are an equal opportunities employer and commitment to this is expected.
Full details of Conditions of Employment are set out in The Brompton Fountains Employment Contract, the main features of which are standard for all staff.
We seek to attract and employ candidates from the widest talent pool, as well as those who reflect the diverse nature of our society.
The Brompton Fountain encourages a culture where people can be themselves and be valued for their skills, performance and commitment.
PLEASE NOTE:Interviews will take place as and when we receive suitable applications. We reserve the right to close the advertisement early if the role is filled.
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About the Company
The Brompton Fountain is the children's charity at Royal Brompton Hospital and works in partnership with the teams on the wards, the paediatric intensive care unit (PICU) and in outpatient clinics. We provide a wide range of support services and vital resources for patients, families and staff, as well as funding medical equipment, accommodation - so that parents can stay close to their child during an admission, and toys and entertainment for the hospital playroom.
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