Job Specifications
ABOUT THE ROLE
Our client is a well-established player in the Canadian shipping and trucking industry, operating a high-volume fleet across multiple provinces. They are seeking an experienced Accounts Payable Specialist to join their finance team on a contract basis, with a clear path to permanent employment for the right candidate.
This is a fully onsite, fast-paced role suited for someone who thrives in a terminal or logistics office environment. You will be a key contributor to the AP function, managing everything from carrier and fuel invoicing through to month-end close support.
KEY RESPONSIBILITIES
Process full-cycle AP including carrier invoices, owner-operator statements, fuel surcharges, equipment and maintenance bills, and general vendor payables.
Perform 3-way matching (purchase order, receipt, invoice) and resolve discrepancies with dispatch, procurement, and operations teams.
Execute bi-weekly EFT and cheque payment runs, ensuring accuracy and timely vendor payments.
Reconcile fuel card statements and freight billing against mileage and load data, identifying and recovering billing errors.
Code and enter invoices into the accounting system with accurate GL and cost centre allocation.
Support month-end close by preparing AP accruals, aging reports, and variance analysis for the Controller.
Maintain vendor master data including banking details, insurance certificates, and contact information.
Process employee expense reports and corporate credit card reconciliations in compliance with company policy.
Ensure HST/GST compliance on all vendor invoices and escalate non-compliant documentation as needed.
Assist with year-end audit preparation including sub-ledger to GL reconciliation and documentation retrieval.
WHAT YOU BRING
3–5 years of full-cycle Accounts Payable experience, ideally within transportation, logistics, or a similarly high-volume environment.
Post-secondary education in Accounting, Business Administration, or a related field (college diploma or university degree).
Experience with Microsoft Dynamics Great Plains (GP) is a strong asset.
Strong proficiency in Microsoft Excel including pivot tables, VLOOKUP, and data reconciliation.
Excellent attention to detail with the ability to manage high invoice volumes accurately and efficiently.
Strong communication skills to liaise with vendors, carriers, and internal stakeholders to resolve discrepancies.
Ability to work independently in a fully onsite environment and adapt to a busy, deadline-driven office.
NICE TO HAVE
Prior experience in trucking, freight brokerage, or fleet operations finance.
Familiarity with freight billing software or TMS (Transportation Management Systems).
Experience with fuel card reconciliation programs (e.g., Comdata, WEX, Shell Fleet).
Exposure to Canadian carrier regulations and CRA compliance requirements.
WHAT'S ON OFFER
Competitive contract compensation commensurate with experience.
Genuine pathway to permanent employment — this role is expected to convert for the right candidate.
Collaborative, team-oriented finance department with stable leadership.
Exposure to a large, operationally complex business with opportunity to grow your skill set.
About the Company
The Mirillion Group, specialists in permanent and temporary recruitment and human capital consulting solutions. Dedicated professional teams in Banking & Financial Services, Legal, Accounting, Human Resources, IT, Executive Search, Engineering & Manufacturing, Procurement & Supply Chain and Oil & Gas - in Canada and worldwide. The Mirillion Group is proud to be a Canadian Firm.
Know more