Job Specifications
Goodmans LLP is internationally recognized as one of Canada's leading and most innovative law firms. We offer market leading expertise in M&A, corporate, securities and finance, private equity, real estate, tax, restructuring, litigation and other business-related specialties.
What makes Goodmans a great place to work? Knowing you are part of a team that will ensure you feel valued, connected and supported. We are committed to fostering a dynamic and engaging culture that values diversity, equity and inclusion. If you are looking for a challenging and rewarding opportunity, then this is the place for you. Join us and put yourself in good company!
We are looking for a full-time Specialist, Events for a current opportunity. As a key member of the Client Services team, you will be reporting to the Team Leader, Client Services. In this role, you will be responsible for the planning, coordination and execution of a variety of firm events for both internal and external clients. The successful candidate will have strong communication and client service skills, and will be highly organized and adaptable. This position requires flexible hours to accommodate the firm's needs.
Key Responsibilities:
Approach tasks and events with a creative mindset, looking outside the box to add unique and fun touches to firm events
Manage, plan, implement and execute all aspects of onsite, hybrid and offsite firm events, including site inspections, catering, audio visual, signage, rentals, decor/ambience, entertainment, staffing requirements, etc.
Communicate with internal/external clients to identify needs and requirements to ensure guest satisfaction
Host and manage event planning meetings with broader team and/or committee members
Support facilitation of our Client Floor, which includes auditing/setting up of meetings & events, Reception desk coverage and Client Floor leadership as needed
Create and archive appropriate planning documentation, which includes but is not limited to: event proposals, Banquet Event Order (BEO), budget sheets, critical paths, creation of invites, event posters, and floor plans
Maintain relationships with suppliers, vendors, and caterers and stay up-to-date on market trends
Negotiate pricing and agreements with vendors and suppliers
Manage and maintain budgets, invoices, and inventory for all events and communicate with relevant parties
Identify opportunities for improvement and make recommendations to the Team Leader, Client Services
Assist with other firm projects, activities and events as needed
Participate in industry associations such as TLOEPA, MPI, PCMA, etc.
Provide assistance to team members during absences as needed
Other duties as assigned
Requirements:
A college diploma or equivalency
Certified Meeting Planner (CMP) designation is an asset
3-5 years of relevant experience within a professional services environment
Valid Driver's Licence
Advanced proficiency in MS Office applications, including Word, Adobe, Outlook, Excel and PowerPoint
Knowledge of Zoom Meeting and Webinar functions
Proficiency in role-specific software, including Visio, Canva and a meeting room software scheduling program
Discretion, confidentiality and attention to detail are essential
A team player who takes initiative and works well independently
Excellent written & verbal communication skills
Demonstrates excellent client service and ability to anticipate client needs
We Offer:
A comprehensive benefits package, including: health and dental benefits; vision care; employee assistance program; life insurance; short and long-term disability; extended mental health benefits; a fitness allowance; and RSP matching program
Competitive compensation and vacation package
Continuing professional development opportunities
Various social events and wellness activities throughout the year
Business casual dress code
A short walk from Union subway station and accessible from the path
Goodmans LLP is committed to cultivating a diverse and inclusive workplace that reflects different abilities, backgrounds, beliefs, experiences, identities and perspectives. Goodmans LLP invites applications from all qualified candidates. For applicants with disabilities requiring accommodation at any point in the recruitment process, please contact HR@goodmans.ca.