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Resourcing Hub Administrative Assistant

Resourcing Hub Administrative Assistant

On site

Aberdeen, United kingdom

Freelance

07-10-2025

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Skills

Communication Monitoring Attention to detail

Job Specifications

Job Purpose:

Temporary position to help out with administrative activities within the Resourcing Hub based in Dyce. Immediate start available.

Facilitating operational daily activities within the Resourcing Hub team by providing high quality administrative and coordination support.

Key Responsibilities:

Monitoring and allocating to Categories in Offshore Mail box
Assisting with Face Fits - Eye fit (arranging and completing)
Managing Stock PPE levels for Distribution - Stock taking Monthly (Tidy Stock Room)
Ordering PPE for New Starts
Advertising Vacancies
Booking hotels - Weekly Hotel Invoices
Booking Travel for Site Visits and Onshore/Office based staff
Booking Car Hire and Flights for office staff
Scanning and uploading of paperwork and Certs
Updating and maintaining systems
Sending jobs on IGRIS to personnel
Assist and involvement with TAR preparations
Dealing with contract administration and issuing contracts during peak times
Any other Admin Tasks

Skills & Qualifications:

Essential:
Good working knowledge of Microsoft Office suite (Word, Excel, PowerPoint, etc.).
Excellent attention to detail, Diligence and self-discipline

Key Competencies:

Strong communication and interpersonal skills.
Excellent attention to detail, diligence and self-discipline.
Ability to work under pressure, with changing priorities, and meet strict deadlines.

Work Environment/Conditions:

Office: MacGregor Building, Dyce, Aberdeen. May require travel to other Aberdeen facilities to support business operations.
Full-Time: 37.5-hours per week

Disclaimer:

The duties and responsibilities outlined in this job description are intended to provide an overview of the general nature and level of work performed by employees within this role. It is not an exhaustive list of all responsibilities, duties, and skills required. The role holder may be required to perform other duties as assigned, which are not listed here but are necessary to meet the business needs of the company.

About the Company

A new breed of engineering, procurement and construction (EPC) provider that is turning next-gen energy into operational reality, through innovative solutions, partnerships and problem solving. As the most fully integrated and most digitally enabled EPC service provider to UK energy infrastructures, nexos is an agile and forward-thinking EPC services provider for the UK energy sector. We bridge the gap between traditional energy systems and a sustainable future, combining technical excellence with a collaborative approach ... Know more